Team Scheduling
Allocate the budget, schedule the work and compare the actual time
Allocated hours are the task budget. Actual hours are the time recorded while the task is carried out.
Because YouDoTime is integrated with YouDoProjects, scheduling starts with the customer project and task already used by the delivery team. Managers can plan people and dates without building a second copy of the project in a separate scheduling service.
Task budget
Allocate the expected number of hours to the project task before work begins.
People and dates
Assign the task to a user and place the work across the dates when it is expected to happen.
Actual time
Use the time entries connected to the task to see how many hours the work really took.
Availability
Review planned work with time off so the schedule reflects when each person is available.
Planning begins in YouDoProjects
Put the budget on the task that will consume it
A task defines the piece of work, its customer, parent project and sub-project, assigned user, dates and status. Its time budget is the allocated number of hours for that work.
This provides a meaningful unit for scheduling. Rather than allocating a broad block of time to an unnamed project, the team can see which task is expected to consume the hours and who is responsible for delivering it.
- Allocate hours at task level.
- Retain the parent project and sub-project structure.
- Assign a user and planned start and end dates.
This temporary example will be replaced alongside a fresh populated schedule capture before final approval.
Budget versus actual
A straightforward measure of how the work performed
The distinction stays simple: the budget is what was allocated; actual time is what the team recorded.
Set the budget
Allocate the expected hours when planning the task in YouDoProjects.
Schedule the work
Place the task with the assigned user across its intended working dates.
Record the actual
Timer and manual entries accumulate the real hours against the same task.
Review the variance
Compare actual hours with the allocation and investigate work that exceeded its budget.
Plan around real availability
Project schedules and time off belong in the same view of the week
Planned hours are only useful when the assigned person is available. YouDoTime includes time-off records in the scheduling context so managers can avoid placing work on an absence period.
The schedule can focus on a project when the manager is reviewing one customer job, while the broader planner provides a resource view across the team. Actual time can then be shown alongside the plan as entries are completed.
Explore time-off planningSelf-hosted scheduling for a local team
YouDoSoftware runs on your own Windows PC or Mac and is accessed through a browser. Team members can use the time and project workflow across the local network while the business keeps control of the application and database.
- Browser access for Windows and Mac users.
- Project, task, time and absence information in one application.
- No separate project export is needed before scheduling the work.
Continue from the budget to the actual hours
See how users record time against the task, or how time off changes the team’s availability.